Job Title: Remote Office Administrator (Full-Time)
Company: Submittable Holdings
Location: Remote – United States (Must be authorized to work in the U.S
Salary: $28 – $38 per hour (depending on experience) | Approximately $58,000 – $79,000 annually
Job Type: Full-time, W-2 Employee

Benefits:

Comprehensive health, dental, and vision insurance
401(k) with company match (up to 4%)
Unlimited PTO + paid holidays
$1,200 annual learning & development stipend
Home office setup reimbursement (up to $500)
Flexible asynchronous work environment

About the Role We are seeking a highly organized and proactive Remote Office Administrator to support our distributed team in maintaining smooth daily operations. In this fully remote position, you'll serve as the go-to person for administrative coordination, helping keep our fast-paced environment efficient and collaborative. This role reports to the Operations Manager and works closely with HR, finance, and department leads.

Key Responsibilities

Manage calendars, schedule meetings, and coordinate virtual events across time zones using tools like Google Workspace, Microsoft Teams, and Asana
Handle email triage, correspondence, and digital file organization/maintenance
Perform accurate data entry, maintain records/databases, and generate basic reports (e.g., expense tracking, team metrics)
Facilitate inter-departmental communication and support onboarding/offboarding processes
Order office supplies (virtual/remote setup items), track inventory, and manage vendor relationships
Assist with light HR tasks, such as updating employee records and coordinating benefits enrollment
Handle ad-hoc administrative projects to support company growth and remote team success

Qualifications

2+ years of experience in office administration, executive support, or similar role (remote experience preferred)
Exceptional organizational skills with meticulous attention to detail
Strong written and verbal communication skills; comfortable in asynchronous environments
Proficiency in Google Workspace (Docs, Sheets, Calendar), Microsoft Office/Teams, Asana or similar project tools
Ability to work independently, prioritize tasks, and thrive in a fast-paced setting
Valid U.S. work authorization required

Preferred Skills

Experience with remote team tools (Slack, Zoom, Notion)
Familiarity with basic HRIS or CRM systems
Previous support in tech/SaaS or nonprofit environments