We are excited to add this position to our growing team! LiveOak Fiber employees enjoy 100% company-paid medical, dental, vision benefits, as well as bonus potential. At LiveOak Fiber, you will be part of a team that values your ideas, contributions, and career growth. Our offices are located just minutes from the beautiful Emerald Coast of Florida and the gorgeous Golden Isles of Georgia. The following is an overview of the role and what we are looking for in a successful candidate.

Position Overview & Purpose

The Project Coordinator plays a vital role in coordinating projects and financial reconciliations related to Capital Expenditures (CAPEX) and Technical Finance. This position ensures the accuracy of financial processes, database management, and compliance with organizational standards to facilitate seamless project execution and reporting.

Essential Duties & Responsibilities

1. Capital Acquisition Project Database:

Create Project List Database and enter all Project information into NetSuite system.
Analyze any new Project requests and create projects in NetSuite
Maintain, manage, publish and communicate the Project List database within the organization
Maintain proper Project Statuses for all created Projects – working with Operations to ensure timely closing of projects, noting delays and explaining variances to budgeted costs

2. CAPEX Invoice Management:

Investigate and track invoices for CAPEX jobs, performing Trend Analysis and work with various contractors and vendors to ensure accurate forecasts of upcoming spend
Ensure timely payments of CAPEX invoices and proper processing in the Tipalti system
Monitor all submitted Purchase Orders for capital projects, ensuring accurate coding
Request capital Purchase Orders when appropriate
Work with the Operations teams to ensure accurate Receipt on all existing POs in a timely fashion

3. Financial Reporting & Analysis:

Analyze Project Accounting reports weekly for accuracy & completeness
Investigate and resolve variances in project expenditures
Assist with month-end close analysis & reporting

4. Sales Order (BOM):

Analyze submitted Sales Orders for capital projects for all contractors and internal users

5. Construction in Progress (CIP) Reconciliation:

Reconcile CIP accounts with the General Ledger monthly, resolving discrepancies.

6. Inventory Oversight:

Investigate inventory issues and coordinate material adjustments with construction coordinators and contractors.
Oversee Cycle Count Process and periodic physical counts of all Inventory locations

7. Re-Class of Transactions:

Re-class CAPEX related charges to appropriate projects and/or opex accounts and ensure proper capitalization eligibility
Allocate tax and freight expenses to proper project when appropriate

8. Additional Responsibilities:

Support open job status reviews, analyze spending, and facilitate timely project closures
Perform other duties as assigned.

Knowledge, Skills & Abilities

Advanced computer skills, including Microsoft Office Suite (Excel, Word).
Strong attention to detail, organizational skills, and ability to analyze complex data.
Effective problem-solving abilities and collaborative mindset.

Basic Qualifications & Competencies

High school diploma or equivalent; a two-year degree or equivalent relevant work experience is required.
Proven ability to generate detailed financial reports and conduct advanced analysis.
Minimum of 3 years of experience in project coordination or related financial roles.
Must be able to provide proof of eligibility to work in the U.S.

Preferred Qualifications & Competencies

Experience in telecommunications or related industries.
Familiarity with CAPEX financial systems and reconciliation processes.
Strong analytical mindset and ability to streamline workflows.

Physical Demands & Working Environment

Walking- up to 25%
Standing- up to 50%
Reaching- up to 10%
Lifting and/or bending- up to 10%
Work environment- indoors
Able to lift up 10 pounds.
Travel: 10%

STATEMENT

The qualification requirements, physical demands, and work environment characteristics described in this job description are representative of those that must be met by an employee to perform the essential duties and responsibilities of this job successfully.

This job description in no way states or implies that the essential duties described are the only responsibilities involved in the position. The employee is required to follow any other instruction and to perform any other duties by any person authorized to give instructions or assignments.

This job description in no way states or implies a contract of employment. LiveOak Fiber reserves the right to modify this job description at their discretion at any time and will notify the employee of the change.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.