We are seeking a detail-oriented and highly organized Administrative Assistant to join our team. The successful candidate will provide administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks including scheduling meetings, managing files, preparing reports, and providing general support to managers and employees.

Key Responsibilities:

Answer and direct phone calls, emails, and other correspondence.
Organize and schedule appointments and meetings.
Maintain physical and digital filing systems.
Assist in the preparation of regularly scheduled reports.
Order office supplies and research new deals and suppliers.
Book travel arrangements and process expense reports.
Provide general support to visitors and act as the point of contact for internal and external clients.
Perform data entry and maintain databases.
Develop and update administrative systems to make them more efficient.
Handle sensitive information in a confidential manner.
Other administrative tasks as assigned.

Qualifications:

High school diploma or equivalent; associate or bachelor’s degree preferred.
Proven experience as an administrative assistant or in a related role.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Excellent time management skills and ability to multitask and prioritize work.
Attention to detail and problem-solving skills.
Strong written and verbal communication skills.
Ability to work independently and as part of a team.