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Checklist for new employee hiring

What a new employee hiring checklist is

A new employee hiring checklist is a thorough list that supports managers in welcoming a new team member. It ensures all essential steps are completed so the new hire settles into the company effectively.

A robust checklist makes recruitment and onboarding more thorough and efficient, helping both employer and new starter begin on the right foot.

Below is a detailed checklist covering the main stages of hiring a new employee.

Your hiring checklist for a new employee

Pre-hiring phase

  • Establish hiring needsAssess and confirm whether the team requires an additional person.

  • Develop the job descriptionPrepare a detailed job description outlining duties, required qualifications, skills, and experience. Remote offers job description templates that you can tailor to suit your needs.

  • Obtain approval to hireSecure the necessary sign-off from senior management or the relevant department before hiring.

  • Set up a hiring teamBring in support from your hiring team to find the right person. If there isn’t a dedicated hiring team, assign roles such as interviewer, hiring manager, and HR coordinator within the organisation.

  • Select recruitment channelsChoose suitable channels to advertise the role, for example online job sites, professional networks, and social media. If you are hiring for a remote role, Remote Talent helps you attract top global talent and stand out as a remote employer.

Recruitment phase

  • Post job advertisementsPublish the vacancy on your selected platforms.

  • Collect and organise applicationsOrganise the applications you receive and screen for required minimum qualifications. An applicant tracking system can simplify shortlisting candidates.

  • Assessment tests

  • Carry out skills assessments or psychometric tests where relevant.

  • Schedule interviewsPlan and run in-depth interviews with your shortlisted candidates

  • Background and reference checksConfirm candidate details via background checks and by contacting references where applicable.

Hiring phase

  • Select the candidateDecide on the most suitable candidate using all collected information and feedback from the team.

  • Job offerOffer the role verbally, followed by a formal written offer.

  • Negotiate termsDiscuss and finalise employment details such as salary, benefits and the start date.

  • Offer acceptanceObtain a written acceptance of the offer from the candidate.

  • Inform unsuccessful candidatesPolitely inform candidates who were not selected.

Onboarding phase

  • Prepare for arrivalPrepare the new hire’s workspace, equipment, and access credentials. For remote hires, ensure they have a suitable workspace and that their software is functioning correctly.

  • Onboarding documentationPrepare and collect employment documents such as tax forms, contracts, and benefit enrolment forms.

Ensure you have the new employee’s personal and employment information recorded in your system. A global HR Management system like Remote helps you collect this information from the employee in one secure platform before they start.

  • First day agendaPlan the first day around an orientation session, introductions to colleagues, and an office tour for on-site roles.

  • Training scheduleCreate a training plan tailored to the new hire’s role.

  • Assign a mentor or buddyPair the new hire with a mentor or buddy to provide guidance and support.

Settling in and follow-up

  • Regular check-insSchedule regular check-ins with the new hire to give feedback and answer questions.

  • AppraisalsSet dates for initial appraisals to review expectations and performance.

  • Feedback on the onboarding process Request feedback from the new employee about their onboarding experience to improve the process for future hires.

Fast and compliant hiring with Remote HR Management

A global HR Management platform like Remote reduces the burden of managing hiring checklists. Whether you run a small team or a global enterprise, Remote HR Management centralises your employee data from hiring to offboarding.

Hire the best global talent with Remote Talent and manage international teams from a single platform your people will enjoy. Remote HR Management empowers your employees to self-serve and upload their data before onboarding, giving you the assurance that your hiring checklist is complete.

To gain the ability to scale globally at your own pace, create a free account with Remote HR Management today.