A checklist to help you manage and pay international contractors

Thinking of engaging contractors?

Managing contractors need not be complicated or difficult. Consider the following when choosing a contractor management solution.

Contractor agreements compliant with local regulations

• Managing contractors need not be complex. Keep these considerations in mind as you evaluate contractor management tools.

• Choose a system providing country-specific contract templates that comply with local tax and regulatory requirements.

• Ensure you use a separate statement of work that sets out contractor roles and responsibilities.

• Select a system that allows assigning and managing employer signatories on contractor agreements.

• Make sure the system offers the option to include indemnity coverage against misclassification risks.

• Opt for a system that provides a KYB/KYC process to maintain compliance.

Automated onboarding

• Choose self-serve onboarding to ensure a smooth start for your contractor talent.

• Consider automatic identity verification to streamline workflows and minimise manual errors.

• Confirm the system can manage essential documentation and compliance checks.

Invoices, timesheets and payments

• Select a system that supports both manual and automated invoice management for individual and bulk invoices.

• Check whether the system allows employers to create invoices on a contractor’s behalf. This is particularly helpful when you manage a large number of contractors.

• Ensure invoice approval permissions can be assigned and shared across your administrative team.

• Choose a system that supports invoicing at set intervals, for example: weekly, biweekly, semi-monthly, monthly.

• Pick a system that allows invoicing and receiving payouts in your preferred currency.

• Prioritise guaranteed payouts to contractors. Use a system that eliminates FX hassles and currency conversion, ensuring contractors receive the exact invoice amount.

• Find out whether you can export invoices for specific time periods.

Platform, user experience and pricing

• Prefer a system that provides a trial rollout of the service before committing to payment.

• Prioritise reducing time and effort by choosing a system with greater automation.

• Choose a platform that will scale as your business expands. Ask for the average number of contractors using the platform to assess scalability.

• Prefer multi-product suites rather than standalone systems for improved efficiency. Such suites provide flexible, scalable HR solutions suitable for managing globally distributed teams, including contractors.

• Base your choice on platform usability. Ensure it is user-friendly and readily accessible for both you and your contractors.

• Prioritise access to a knowledgeable, dedicated customer support team.

• Seek a platform that provides activity-based pricing. Remote’s transparent pricing guarantee ensures you are charged only per active contractor per month.

Understand your total cost of deployment

• Double-check whether the system adds a ‘management fee’ on top of the monthly subscription.

• Find out whether any additional costs are deducted by the system for each invoice processed.

• Factor in FX rates and bank transfer fees when setting up international contractor payments.

”Contractors start 2 weeks faster on average with Remote.”

”47% of Remote customers find managing contractors easier compared to their previous solutions”

”Administrative costs linked to contractor management have decreased by 32% through Remote.” "99% invoices paid out in 3 business days”

“Remote’s Contractor Management platform makes it super easy to pay in multiple currencies with the click of a button and arrange everything in one place. Everything is compliant and we can onboard quickly to respond to spikes in demand.” - Georg Herzog, Head of People, Mimo

Find a better method to hire, manage and pay contractors with Remote.

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