Your checklist for managing and paying international contractors

Considering working with contractors?

Managing contractors doesn’t have to be complex or challenging. Here are a few things to keep in mind while choosing a contractor management solution.

Locally compliant contractor agreements

• Managing contractors doesn’t have to be complex or challenging. Here are a few things to keep in mind while choosing a contractor management solution.

• Look for a system that offers country specific contract templates that are compliant with local tax and regulatory laws.

• Make sure to use a separate statement of work that outlines contractor roles and responsibilities.

• Look for a system that supports assigning and managing employer signatories to contractor agreements.

• Ensure that system offers has optionality to opt for indemnity coverage against misclassification risks.

• Make sure to opt for a system that offers a KYB/KYC process to ensure compliance.

Automated onboarding

• Look for self-serve onboarding to ensure seamless initiation for your contractor talent.

• Consider opting for an automated identity verification to streamline processes and minimize human error.

• Ensure the system can handle essential documentation and compliance checks.

Invoices, Timesheets and Payments

• Look for a system that supports manual and automated invoice management for both individual and bulk invoices.

• Ensure if the system enables employers to set up invoices on behalf of the contractor. This is particularly useful when you’re managing huge number of contractors.

• Make sure invoice approval permissions can be owned and shared within your administrative team.

• Consider opting for a system that supports invoicing in specific time intervals, for example: weekly, biweekly, semi monthly, monthly.

• Consider opting for a system that supports invoicing and receiving payouts in a desired currency of choice.

• Prioritize guaranteed payouts for contractors. Opt for a system that removes the hassle of FX and currency conversion with controls in place to pay out contractors their exact invoice amount.

• Understand if you’re allowed to export invoices for specific time periods.

Platform, user experience and pricing

• Consider opting for a system that offers a trial rollout of their service prior to paying their fee.

• Prioritize reducing time and effort by opting for a system that has higher automations.

• Look for a platform that will grow with you as your business grows. Consider knowing how many contractors use the platform on an average to know the platform scalability.

• Opt for multi-product suites over individual systems for prioritized efficiency. These suites offer flexible and scalable HR solutions, ideal for effectively managing your globally distributed team, including contractors.

• Base your decisions on platform usability. Ensure the platform is user-friendly and easily accessible for both you and your contractors.

• Prioritize having access to a highly knowledgeable and dedicated customer support team.

• Look for a platform that offers activity based pricing. Remote’s transparent pricing guarantee ensures you are charged only per active contractor per month.

Understand your total cost of deployment

• Double check to ensure if the system is adding a ‘management fee’ on top of the monthly subscription.

• Understand if there is any additional costs deducted by the system for every invoice processed.

• Factor in the FX rate and bank transfer fees while setting up international contractor payments.

”Contractors start 2 weeks faster on average with Remote.”

”47% of Remote customers find managing contractors easier compared to their previous solutions”

”Administrative costs linked to contractor management have decreased by 32% through Remote.” "99% invoices paid out in 3 business days”

“Remote’s Contractor Management platform makes it super easy to pay in multiple currencies with the click of a button and arrange everything in one place. Everything is compliant and we can onboard quickly to respond to spikes in demand.” - Georg Herzog, Head of People, Mimo

Discover a better way to hire, manage and pay contractors with Remote.

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