Checklist for overseeing and paying international contractors

Thinking about hiring contractors?

Managing contractors need not be complicated or daunting. Consider the following points when selecting a contractor management solution.

Contractor agreements compliant with local laws

• Handling contractor relationships doesn’t have to be difficult or overwhelming. Keep these considerations in mind when picking your contractor management platform.

• Choose a system that provides country-specific contract templates aligned with local tax and regulatory requirements.

• Require a distinct statement of work that details contractor roles and responsibilities.

• Select a system capable of assigning and managing employer signatories on contractor agreements.

• Ensure the system provides the option to opt into indemnity coverage against misclassification risks.

• Choose a system that includes a KYB/KYC process to maintain compliance.

Automated onboarding

• Look for self-serve onboarding to guarantee a smooth start for your contractor talent.

• Consider automated identity verification to streamline workflows and minimise human error.

• Verify the system can manage essential documentation and compliance checks.

Invoices, timesheets and payments

• Choose a system that handles both manual and automated invoice processing for single and bulk invoices.

• Confirm whether the system allows employers to create invoices on behalf of contractors; this is especially helpful when you’re managing a large number of contractors.

• Ensure invoice-approval permissions can be assigned and shared across your administrative team.

• Consider a system that supports invoicing at defined intervals, for example: weekly, biweekly, semi-monthly, monthly.

• Choose a system that supports invoicing and payouts in the currency of your choice.

• Prioritise guaranteed contractor payouts. Pick a system that eliminates FX and currency conversion hassles and ensures contractors receive the exact invoice amount.

• Check whether you can export invoices for specified time periods.

Platform, user experience and pricing

• Prefer a system that provides a trial rollout of its service before you pay the fee.

• Prioritise saving time and effort by choosing a system with extensive automation.

• Select a platform that can scale with your business. Ask how many contractors use the platform on average to assess scalability.

• Choose multi-product suites rather than standalone tools to improve efficiency. Such suites offer flexible, scalable HR solutions well suited to managing a globally distributed team, including contractors.

• Base your choice on platform usability. Ensure the platform is intuitive and easily accessible for both you and your contractors.

• Make access to a knowledgeable, dedicated customer support team a priority.

• Seek a platform that provides activity-based pricing. Remote’s transparent pricing guarantee ensures you are charged only per active contractor per month.

Understand your total cost of deployment

• Verify whether the system adds a ‘management fee’ on top of the monthly subscription.

• Check whether any additional costs are deducted by the system for each invoice processed.

• Account for FX rates and bank transfer fees when configuring international contractor payments.

With Remote, contractors start an average of two weeks sooner.

”47% of Remote customers report that managing contractors is easier than with their previous solution”

Administrative costs associated with contractor management have decreased by 32% with Remote. Ninety-nine percent of invoices are paid out within three business days”

“Remote’s Contractor Management platform makes it super easy to pay in multiple currencies with the click of a button and arrange everything in one place. Everything is compliant and we can onboard quickly to respond to spikes in demand.” - Georg Herzog, Head of People, Mimo

Discover a better way to hire, manage, and pay contractors with Remote.

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