A checklist to guide managing and paying international contractors

Thinking of engaging contractors?

Managing contractors need not be complicated. Below are some points to consider when selecting a contractor management solution.

Locally compliant contractor agreements

• Working with contractors does not have to be difficult. Below are key considerations when picking a contractor management solution.

• Choose a system that provides country-specific contract templates compliant with local tax and regulatory rules.

• Ensure you use a separate statement of work to define contractor roles and responsibilities.

• Select a system that allows you to assign and manage employer signatories on contractor agreements.

• Check whether the system offers an option to include indemnity cover against misclassification risks.

• Choose a system that provides a KYB/KYC process to maintain compliance.

Automated onboarding

• Look for self-serve onboarding to provide a smooth start for your contractor talent.

• Consider automated identity verification to streamline processes and minimise human error.

• Make sure the system can manage essential documentation and compliance checks.

Invoices, timesheets and payments

• Seek a system that supports both manual and automated invoice management for single and bulk invoices.

• Confirm whether the system allows employers to raise invoices on behalf of contractors; this is useful when managing a large number of contractors.

• Ensure invoice approval permissions can be held and shared across your admin team.

• Consider a system that supports invoicing at specified intervals, for example weekly, biweekly, semi-monthly and monthly.

• Choose a system that allows invoicing and receiving payouts in the currency of your choice.

• Prioritise guaranteed contractor payouts. Select a system that removes FX hassles and currency conversion, with controls to pay contractors the exact invoice amount.

• Check whether you can export invoices for specified time periods.

Platform, user experience and pricing

• Look for a system that provides a trial rollout of their service before you pay the fee.

• Prioritise reducing time and effort by choosing a system with strong automation.

• Choose a platform that scales with your business. Find out the average number of contractors using the platform to assess scalability.

• Prefer multi-product suites to standalone systems for greater efficiency. Such suites offer flexible, scalable HR solutions suited to managing globally distributed teams, including contractors.

• Make platform usability a key decision factor. Ensure it is user-friendly and accessible to both you and your contractors.

• Prioritise access to a knowledgeable, dedicated customer support team.

• Look for a platform that offers activity based pricing. Remote’s transparent pricing guarantee ensures you are charged only per active contractor per month.

Understand the total cost of deployment

• Verify whether the system adds a ‘management fee’ on top of the monthly subscription.

• Find out whether the system deducts any additional costs for each invoice processed.

• Factor in FX rates and bank transfer fees when arranging international contractor payments.

“Contractors onboard on average two weeks sooner with Remote.”

”“Forty-seven per cent of Remote customers say managing contractors is easier than with their previous solution.”

“Administrative costs associated with contractor management have fallen by 32% thanks to Remote. Ninety-nine per cent of invoices are paid out within three business days.”

“Remote’s Contractor Management platform makes paying in multiple currencies straightforward with a single click and keeps everything organised in one place. Compliance is assured and onboarding is fast, allowing us to respond to spikes in demand.” - Georg Herzog, Head of People, Mimo

Discover a better approach to hiring, managing and paying contractors with Remote.

Sign up