The best HRIS for midsize companies

As midsize companies grow, so do the demands on their human resources teams. Managing payroll, benefits, compliance, and employee data is no small task, especially for companies that operate across multiple cities or even countries.

To stay efficient and compliant, many companies turn to Human Resource Information Systems (HRIS). But with so many options, how do you find the best HRIS for your company’s needs?

In this article, we’ll explore the top HRIS systems for midsize companies, key features to consider, and tips for choosing the right system to support your growth.

What is a midsize company?

Midsize companies are defined as businesses that fall between small and large enterprises in terms of revenue, workforce, and operational complexity. The exact definition varies depending on the industry and region, but generally, midsize companies employ between 100 and 1,000 people. 

Midsize companies are more established than small businesses, but can still struggle with resources and growth compared to large corporations. They are often focused on scalability to accommodate growing demand and achieve an international presence. 

To meet company goals, midsize companies need an efficient system that helps them budget and make strategic decisions.

Why midsize companies need an HRIS 

An HRIS centralizes employee and company data to help companies make data-driven decisions. Here are some reasons why midsize companies specifically need an HRIS. 

1. Centralized data to budget 

An HRIS helps you collect, store, and access employee data all in one place. A centralized platform makes is easier for you to analyze workforce trends, monitor performance, and make informed decisions to scale. 

Armed with HR analytics and financial data, a strong HRIS helps you budget better, so you can allocate resources for expansion or new talent acquisition.

2. Compliance and security 

Strong HRIS systems help midsize companies manage compliance requirements‌ on local, state, or international levels. With centralized employee data, an HRIS reduces the likelihood of errors that could lead to costly compliance violations. A global HRIS even helps you avoid employee misclassification and manage international operations. 

HRIS systems also support data security measures, protecting sensitive employee information from breaches. With secure and accurate data stored in your HRIS, midsize companies can avoid compliance errors and fines.

3. Scale efficiently 

Midsize companies are on a mission to streamline operations to scale. Manual processes and multiple systems for HR tasks create inefficiencies and hinder growth. A comprehensive HRIS automates workflows, freeing you up to focus on more strategic tasks. Plus, an HRIS can provide much-needed consistency for midsize businesses, ensuring your HR processes are in sync across teams.

4. Better internal processes 

As companies grow, they face specific HR challenges that require specialized solutions. A good HRIS can help you speed up internal tasks. For example, a strong HRIS can help you with:

• Onboarding and talent management: An HRIS allows new hires to self-serve to onboard to your company, collect key information on employees, and store data safely on their profile. You can also track employee performance, set goals, and offer feedback to your team members.

• Payroll: An HRIS can automate payroll and tax deductions, reducing the likelihood of errors and ensuring employees are paid accurately and on time. With data on attendance, overtime, bonuses, and benefits contributions, HR teams no longer have to manually input or cross-reference information from multiple sources.

• Support for distributed teams: If you have team members across cities or even countries, HRIS systems offer cross-border compliance. Employees can also self-serve to access time-off requests, benefits enrollment, and payroll information according to built-in compliance measures.

5. Improved employee experience

An HRIS provides self-service tools so your employees can handle basic HR tasks independently, like updating personal information or checking leave balances. An HRIS improves employee satisfaction by making HR resources accessible and empowering staff, while also reducing the burden on HR personnel. For example, Remote HR Management syncs with a mobile app so your employees can self-serve on the go. 

Key features to look for in a midmarket HRIS

When choosing an HRIS, consider these features that especially help midsize companies.

1.Core functions 

Your HRIS should include core HR functions including payroll, benefits, talent management, and data compliance. Core functions of an HRIS are basic features that keep your daily operations running smoothly, while keeping manual labor at the minimum.

2. Scalability

Midmarket companies are aiming to scale and increase their market share. So choose a system that can grow with your company. An HRIS should support your team size now, and your future team as you add more employees or expand globally.

3. Integration 

A strong HRIS integrates seamlessly with your existing tools, like payroll, accounting, and recruiting. Ideally, you want an HRIS that allows you to integrate your existing software for free, so you can manage all your HR tasks from a single platform. 

4. User experience 

A well-designed HRIS makes HR tasks easy and accessible for HR staff and employees alike. Employees should be able to self-serve for basic HR tasks with built-in security measures. A clean, intuitive interface and mobile app are also a big plus for your employees.

Top HRIS for midsize companies

Considering core functions, scalability, support, and ease of use, here’s a list of the top HRIS systems for midsize companies.

1. Remote HR Management 

Remote is a comprehensive HR software that centralizes all your employee data with built-in controls for global compliance and security. With Remote HR Management, you can manage all your documents and HR tasks from one place, so nothing is slowing you down.

Key features of  Remote HR Management are: 

• Full integration with payroll solutions

• Built-in compliance for global teams   

• Makes it easy to consolidate all your HR data and processes

• Streamlines HR approvals and processes with automated flows and notifications

• Empowers employees to self-serve with their own web and mobile app

• Creates a single source of truth for all employee details

• Integrates with thousands of other systems

2.BambooHR

BambooHR is a popular choice for midsize companies that need basic HR functions. The platform is known for its user-friendly design and scalability, 

Key features of BambooHR include a simple interface, customizable workflows, and onboarding features. It’s a good option for companies that need a straightforward and effective solution for HR tasks.

3. Gusto 

Gusto offers strong payroll solutions for companies that need core HR features without a high price tag. It also has different pricing for additional HR functions, so it’s a good option for cost-conscious companies. You can opt for benefits administration, attendance management, and other HR tasks according to your needs.

How to choose the right HRIS for your midsize company

Each company has its own unique HR needs to consider when choosing an HRIS. Here are some additional tips to decide on the right HRIS for your growing company. 

Define your HR needs

Understand your company’s most pressing HR needs. Do you need a strong payroll system, or is talent acquisition more of a focus? Knowing your priorities will help you choose a system that supports your business goals.

Review customer service

For growing companies, access to reliable support is critical. Look for vendors with high customer service ratings and 24/7 support options, especially during implementation.

Long-term costs 

Some HRIS have hidden costs, so look beyond initial costs when choosing a software. Factor in expenses for implementation, training, and potential add-ons. Many HRIS vendors offer pricing tiers to meet different budgets, so find one that fits your needs without unexpected costs.

Remote HR Management for growing business

With centralized HR data and simplified workflows, a strong HRIS empowers midsize companies to scale while maintaining efficiency and compliance. If you are an ambitious business eager to expand (even globally), Remote HR Management offers a specialized solution that meets the demands of distributed teams.

Simplify payroll processing and benefits for remote teams, no matter where your team members are located. From onboarding to offboarding and everything in between, you can handle your HR tasks from one intuitive platform with transparent pricing. For midsize companies that need an extra boost, Remote helps you scale at your own pace. 

To see how Remote can help your company grow, create your free account today.

Consolidate your global HR

Use Remote HR Management to bring all of your team, data, and processes together in one simple platform.

Create your free account