Your checklist for managing and paying overseas contractors

Thinking of engaging contractors?

Managing contractors need not be complicated. Below are key points to consider when selecting a contractor management solution.

Contractor agreements compliant with local law

• Managing contractors need not be difficult. Consider the following when choosing a contractor management platform.

• Choose a system offering country-specific contract templates that comply with local tax and regulatory requirements.

• Use a separate statement of work to set out contractor roles and responsibilities.

• Select a system that allows assignment and management of employer signatories on contractor agreements.

• Ensure the system provides an option to take indemnity cover against misclassification risk.

• Choose a system that includes a KYB/KYC process to maintain compliance.

Automated onboarding

• Look for self-serve onboarding to provide a smooth start for your contractor talent.

• Consider automated identity verification to streamline workflows and minimise human error.

• Make sure the system can manage essential documentation and compliance checks.

Invoices, timesheets and payments

• Choose a system that supports manual and automated invoice management for single and bulk invoices.

• Confirm whether the system allows employers to create invoices on behalf of contractors. This is especially helpful when managing a large number of contractors.

• Ensure invoice approval permissions can be assigned and shared among your administrative team.

• Consider a system that supports invoicing at defined intervals, for example: weekly, fortnightly, semi-monthly or monthly.

• Choose a system that supports invoicing and receiving payouts in the contractor’s preferred currency.

• Prioritise guaranteed payouts to contractors. Select a system that removes the hassle of FX and currency conversion by ensuring contractors receive the exact invoice amount.

• Check whether you can export invoices for chosen time periods.

Platform, user experience and pricing

• Consider a provider that offers a trial rollout before you commit to paying their fee.

• Prioritise solutions that reduce time and effort by offering greater automation.

• Select a platform that can scale as your business expands. Ask how many contractors typically use the platform to assess scalability.

• Choose multi-product suites rather than standalone systems for greater efficiency. Such suites provide flexible, scalable HR solutions suitable for managing your globally distributed team, including contractors.

• Base your decision on platform usability. Ensure the platform is user-friendly and readily accessible to both you and your contractors.

• Prioritise access to a knowledgeable, dedicated customer support team.

• Seek a platform offering activity-based pricing. Remote’s transparent pricing guarantee ensures you are charged only per active contractor per month.

Understand your total cost of deployment

• Double-check whether the system adds a ‘management fee’ on top of the monthly subscription.

• Check whether the system deducts any additional fees for each invoice processed.

• Factor in the FX rate and bank transfer charges when arranging international contractor payments.

“On average, contractors start two weeks sooner with Remote.”

”47% of Remote customers say managing contractors is easier than with their previous solutions”

Administrative costs associated with contractor management have fallen by 32% with Remote. 99% of invoices are paid within three business days”

“Remote’s Contractor Management platform makes it very straightforward to pay in multiple currencies with a single click and centralise everything. The service is compliant and allows rapid onboarding to handle demand spikes.” - Georg Herzog, Head of People, Mimo

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