Checklist for hiring new employees

What a new-employee hiring checklist covers

A new-employee hiring checklist is an exhaustive guide that helps managers welcome a new colleague. It ensures all essential steps are completed to integrate the new hire into the organisation effectively.

A robust checklist guarantees the recruitment and onboarding processes are thorough and efficient, helping both the employer and the new recruit begin on the right footing.

Below is a detailed checklist outlining the principal stages of hiring a new employee.

Your checklist for hiring a new employee

Pre-hiring phase

• Determine hiring requirementsEvaluate and confirm whether the team requires an additional member.

• Draft the job descriptionProduce a comprehensive job description setting out duties, required qualifications, skills and experience. Remote offers job description templates which you can adapt to your requirements.

• Secure authorisation to recruitObtain the required sign-off from senior management or the appropriate department to recruit a new employee.

• Establish a hiring teamEnlist support from the hiring team to identify the next team member. If there is no dedicated hiring team, assign internal roles such as interviewer, hiring manager and HR coordinator.

• Select recruitment channelsChoose suitable channels to advertise the vacancy, for example online job boards, professional networks and social media. If recruiting for a remote position, Remote Talent assists in attracting leading global talent and positioning you as an attractive remote employer.

Recruitment phase

• Post job advertsPublish the vacancy on your chosen platforms.

• Gather and organise applicationsOrganise received applications and screen them for minimum qualifications. An applicant tracking system can simplify shortlisting.

• Assessment tests

• Administer skills tests or psychometric assessments where appropriate.

• Arrange interviewsArrange and carry out thorough interviews with shortlisted candidates

• Background and reference checksVerify candidate details via background checks and by contacting referees in relevant jurisdictions.

Hiring phase

• Select the preferred candidateChoose the most suitable candidate using all collected information and feedback from the team.

• Job offerExtend a verbal job offer, then provide a formal written offer.

• Negotiate termsDiscuss and finalise employment terms such as salary, benefits and the start date.

• Offer acceptanceObtain written confirmation of acceptance from the candidate.

• Inform unsuccessful candidatesPolitely inform candidates who were not selected.

Onboarding phase

• Prepare for the new joiner's arrivalArrange the new hire's workspace, equipment and access credentials. If appointing a remote employee, ensure they have a suitable workspace and that their software is functioning correctly.

• Onboarding documentationPrepare and collect employment paperwork including tax forms, contracts and benefit enrolment documents.

Ensure the new employee's personal and employment details are recorded in your system. A global HR Management system such as Remote centralises this information in one secure platform for completion before the new employee starts.

• First day agendaPlan the first day to include an orientation session, introductions to colleagues and an office tour if the role is on-site.

• Training scheduleCreate a training programme tailored to the new hire's role.

• Assign a mentor or buddyPair the new hire with a mentor for guidance and support.

Settling in and follow-up

• Regular check-insArrange regular meetings with the new hire to provide feedback and resolve any queries.

• AppraisalsSet dates for initial appraisals to review expectations and performance.

• Feedback on the onboarding process Request feedback from the new employee about their onboarding experience to improve the process for future hires.

Efficient and compliant hiring with Remote HR Management

A global HR Management platform such as Remote reduces the burden of managing hiring checklists. Whether your organisation is small or a global enterprise, Remote HR Management centralises employee data from hiring through to offboarding.

Hire the best global talent with Remote Talent and manage your international team from a single platform your team will value. Remote HR Management enables employees to self-serve and upload their details prior to onboarding, giving you confidence that the hiring checklist is complete.

To gain the flexibility to scale globally at your own pace, create a free account with Remote HR Management today.