Project coordinator job description

A project coordinator is the engine behind project execution, and supports planning, organising, and progress tracking to ensure smooth and timely delivery. This role is essential for keeping projects on schedule, on budget, and aligned with objectives.

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Kickstart your hiring with our adaptable project coordinator job description template. Perfect for job boards or your careers page, this outline helps you clearly define the core responsibilities and desired qualifications. Tailor it to reflect your company’s culture, tools, and project workflows — and attract the right project coordination talent to your team.

Project coordinator template

[Company] is a forward-thinking [industry] company focused on [goals/mission]. We are passionate about [values/culture], and our work empowers [customers/clients] around the world. With a collaborative and results-driven team, we’re setting new standards in [industry] and helping our clients achieve lasting success. Join us on our mission to make every project count.

About the role

As a project coordinator at [Company], you will be the backbone of project execution, supporting the day-to-day operations of projects, ensuring timelines are met, resources are organised, and stakeholders stay informed.

Project coordinator responsibilities

Your responsibilities will include:

• Assisting in the development and maintenance of project plans and documentation.
• Coordinating meetings, taking notes, and following up on action items.
• Monitoring project progress and preparing status reports.
• Managing project calendars and timelines.
• Supporting communication among team members, vendors, and stakeholders.
• Tracking budgets, resource allocation, and deliverables.
• Identifying and helping resolve project issues and risks.
  
  

Project coordinator qualifications

For this role, you will need:

• A bachelor’s degree in business administration, management, or a related field.
• Prior experience in a project support or administrative role.
• Familiarity with project management software (e.g., Asana, Trello, Microsoft Project).
• Strong communication and organisational skills.
• The ability to multitask and manage time effectively.
• A basic understanding of project lifecycle and methodologies (e.g., Agile, Waterfall).
  
  

Project coordinator skills

• Project planning and documentation
• Communication and interpersonal skills
• Time and task management
• Problem-solving and adaptability
• Attention to detail
• Collaboration and stakeholder management
• Software proficiency (Excel, Google Workspace, PM tools)
  
  

Paths to becoming a project coordinator

Most project coordinators come from administrative or operational backgrounds, building up their skills in communication, organisation, and cross-functional collaboration. A bachelor’s degree in business, communications, or a related field is typical, along with proficiency in project management tools and some familiarity with project lifecycles or methodologies. Certifications like CAPM or PMP (entry-level) can also enhance career prospects.

Typical career progression for a project coordinator

Project coordinators can often progress to one or several of the following roles:

• Project manager: Leads projects from initiation to delivery.
• Program manager: Oversees multiple related projects and aligns them with business goals.
• Operations manager: Focuses on internal systems, workflows, and process improvement.
• Scrum master or Agile coach: Specialises in Agile project environments.
  
  

Other possible titles for this role

• Project assistant
• Project support specialist
• Program coordinator
• Operations coordinator