What is contract lifecycle management

What is contract lifecycle management?

Contract lifecycle management (CLM) is the proactive, methodical management of a contract from initiation through award, compliance, and renewal. Implementing CLM can lead to significant improvements in cost savings and efficiency, particularly by reducing the exposure to financial and legal risks.

Effective use of CLM in a company involves streamlining the contract creation process, ensuring that all contracts are consistent with company policies and legal requirements. Regular audits and reviews of contracts and the processes by which they are managed help identify areas for improvement and ensure compliance with internal standards and external regulations.

To develop and implement an effective CLM strategy, a company should start by standardising the contract creation process to ensure consistency and compliance. This includes training relevant staff on CLM practices and the use of CLM software. Integrating CLM systems with other business management tools can also enhance visibility and control throughout the contract lifecycle. Regular feedback loops and adaptations to the CLM processes ensure the system evolves with changing business needs and legal landscapes.

What does an effective contract lifecycle management system look like?

An effective CLM system automates and streamlines all stages of contract management, from drafting and negotiation to approval, compliance, and renewal. It ensures that contracts are completed in a timely manner and are easy to access and analyse, which improves operational and legal compliance.

• Automation of routine tasks to reduce errors and save time
• Easy access and retrieval of contract documents
• Regular updates and compliance checks to ensure all contracts are up-to-date with current laws and regulations

Key considerations for contract lifecycle management

• Ensure all contracts are consistent with company policies and legal requirements
• Regularly train staff on CLM practices and tools
• Integrate CLM with other business management systems for enhanced control
• Conduct regular audits to ensure compliance and identify areas for improvement
• Adapt CLM processes to keep pace with changing business and legal requirements

This template outlines the importance and utility of Contract Lifecycle Management within a company, emphasising its role in enhancing operational efficiency and compliance.