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Purchasing Coordinator

About Remote

Remote is solving modern organizations’ biggest challenge – navigating global employment compliantly with ease. We make it possible for businesses of all sizes to recruit, pay, and manage international teams. With our core values at heart and future focused work culture, our team works tirelessly on ambitious problems, asynchronously, around the world. You can find Remoters working from 6 different continents (Antarctica left to go!) and all of our positions are fully remote.

With Innovation as one of the core values, we have built Automation and AI capabilities into the requirements for every role.

We encourage every member of the Remote team to bring their talents, experiences and culture to the table to help us build the best-in-class HR platform.

If you are energetic, curious, motivated and ambitious, be part of our world. Apply now and define the future of work!

Job Description
We are seeking an experienced Purchasing Coordinator to support procurement operations for a U.S.-based residential interior design firm delivering high-end, custom projects. This role is responsible for managing end-to-end procurement workflows across multiple concurrent design projects, including sourcing, purchasing, vendor coordination, logistics, and procurement documentation.

The position requires specialized experience in procurement within a project-based, design-driven environment, including coordination with U.S.-based vendors and suppliers, management of custom furnishings and materials, and oversight of purchasing workflows tied to active project timelines. Due to the firm’s U.S.-based operations, this role requires regular coordination across time zones and availability aligned with U.S. business hours.

Key Responsibilities

Manage procurement activities across multiple active residential interior design projects, ensuring alignment with project schedules and design specifications
Coordinate sourcing, purchasing, and order placement with U.S.-based vendors and suppliers, including custom furnishings and materials
Track procurement lifecycle including order status, production timelines, shipping logistics, and final delivery to receiving warehouses or project sites
Maintain accurate procurement records and documentation within Design Manager and Studio
Designer, including purchase orders, vendor invoices, and sourcing data
Support the firm’s transition and ongoing use of procurement and design management systems, ensuring data integrity and workflow consistency
Analyze product reselections, pricing changes, and procurement adjustments to evaluate cost impacts and maintain project profitability
Ensure pricing accuracy and compliance with applicable tax structures when preparing procurement and client-facing documentation
Coordinate logistics with third-party receiving warehouses and delivery providers, including scheduling, issue resolution, and documentation tracking
Maintain detailed records of vendor communications, including order updates, delays, and issue resolution
Evaluate vendor performance, pricing structures, and delivery timelines to support procurement decision-making
Utilize Microsoft Excel to analyze procurement data, track purchasing activity, and support reporting and forecasting
Collaborate with internal design and operations teams using tools such as Salesforce and Asana to ensure procurement alignment with project workflows
Coordinate daily with U.S.-based teams across time zones to support ongoing procurement operations and project execution

Required Qualifications

Bachelor’s degree in Supply Chain Management, Business, Merchandising, or a related field
Minimum of 3+ years of progressive experience in procurement or supply chain operations within a
project-based environment

Place of Work: Remote/virtual worksite, Ireland

This vacancy is suitable for Remote/Blended working
Sector: professional, scientific and technical activities

Career Level

Experienced [Non-Managerial]

Benefits

Our full benefits & perks are explained in our handbook at remote.com/r/benefits. As a global company, each country works differently, but some benefits/perks are for all Remoters:

work from anywhere
flexible paid time off
flexible working hours (we are async)
16 weeks paid parental leave
mental health support services
stock options
learning budget
home office budget & IT equipment
budget for local in-person social events or co-working spaces

How you’ll plan your day (and life)

We work async at Remote which means you can plan your schedule around your life (and not around meetings). Read more at remote.com/async.

You will be empowered to take ownership and be proactive. When in doubt you will default to action instead of waiting. Your life-work balance is important and you will be encouraged to put yourself and your family first, and fit work around your needs.

If that sounds like something you want, apply now!

How to apply

Please fill out the form below and upload your CV with a PDF format.
We kindly ask you to submit your application and CV in English, as this is the standardised language we use here at Remote.
If you don’t have an up to date CV but you are still interested in talking to us, please feel free to add a copy of your LinkedIn profile instead.

Not only do we encourage folks from all ethnic groups, genders, sexuality, age, abilities, disability status and any other under-represented group to apply, but we prioritize a sense of belonging. We have 4 ERGs (Women, Disability, Queer, Minorities in Tech) who meet regularly with the People team. During your interviews and beyond, we ask & encourage anybody who needs an accommodation to request one from their recruiter.

We will ask you to voluntarily tell us your pronouns at interview stage, and you will have the option to answer our anonymous demographic questionnaire when you apply below. As an equal employment opportunity employer it’s important to us that our workforce reflects people of all backgrounds, identities, and experiences and this data will help us to stay accountable. We thank you for providing this data, if you chose to.

At Remote, we embrace AI as a valuable tool while prioritizing human creativity and authenticity. We look forward to meeting candidates who balance innovation with genuine expertise and experience. To learn more about Remote's AI guidelines check see here.

Please note we accept applications on an ongoing basis.