Employee recommendation letter template

Write strong employee recommendations with confidence

A thoughtfully written recommendation letter can open doors for your team member, whether they’re applying for a new role, a promotion, graduate school, or a professional opportunity. 

To help you write a strong and personalised recommendation letter efficiently, Remote has created a ready-to-use recommendation letter template. It’s clear and professional, while giving you the flexibility to tailor it to the individual’s strengths and the opportunity at hand.

Use this template as a foundation: simply fill in the brackets with specific details about your employee, their achievements, and your relationship with them. The result? A compelling letter that supports their career goals and reflects well on you as a leader.

Employee recommendation letter template

[Your name]  

[Your position]  

[Company name]  

[Company address]  

[City, State, ZIP code]  *(optional — include if it's a formal or local use case)*  

[Email address]  

[Phone number]  *(optional — include if external recipient might prefer phone contact)*  

[Date]

[Recipient's name]  

[Recipient's position]  

[Company name]  

[Company address]  

[City, State, ZIP Code]  *(optional — omit if applying via email or recipient is unclear)*

Dear [recipient's name],

I’m pleased to recommend [employee's full name] for [the position/title] at [company name]. I had the opportunity to work closely with [employee's first name] for [duration] in my role as [your position] at [your company], and during that time, I got to see just how capable and committed they are.

From day one, [employee's first name] brought [mention specific skills or qualities, e.g., leadership, analytical thinking, teamwork] to everything they did. One example that stands out is [provide a specific example or achievement], which made a real difference by [describe the impact, e.g., improving a process, supporting team goals, driving results].

Along with their technical strengths, [employee's first name] is also great with people. They’re able to [mention soft skills, e.g., communicate clearly, resolve challenges, support others], and they consistently help build a positive, productive team environment.

I’m confident that [employee's first name] will bring the same drive, thoughtfulness, and reliability to your organisation. I fully recommend them and believe they’ll be a great fit for your team.

If you have any questions or would like to discuss further, feel free to reach me at [your phone number] or [your email address].

Sincerely,
[Your signature (if sending a hard copy)]
[Your typed name]

Tips for writing an effective recommendation letter 

Writing a strong recommendation letter doesn’t have to be difficult, but it does require intention. The tips below will help you craft a letter that is meaningful, credible, and truly supportive of your employee’s next step.

• Be specific: What makes a recommendation letter impactful is concrete detail. Focus on particular achievements, projects, or moments that show the employee’s skills, values, and contributions. For example, rather than saying “they’re a great leader,” you might write: “they led a cross-functional team to deliver a product launch two weeks ahead of schedule.”
  
  
• Tailor the content: Consider the role or opportunity the employee is applying for, whether it’s a promotion, a new job, or grad school, and emphasise the skills and qualities most relevant to that context. A few minutes of customisation can make the difference between a good letter and a persuasive one.
  
  
• Include contact information: Providing your email address (and optionally, your phone number) gives the recipient a way to follow up with questions or verification. This adds credibility to your letter and shows that you stand behind your endorsement.
  
  
• Proofread: Spelling errors, typos, or awkward phrasing can detract from your message and reflect poorly on both you and the employee. Always take a few minutes to review the letter, or ask a colleague to give it a quick read, to check it’s polished and error-free.
  
  

Employee management made easy 

Writing recommendation letters is just one aspect of managing and supporting your team. To efficiently handle global HR tasks, consolidate your HR into one platform for every team member. 

With Remote HRIS, you can enhance efficiency, maintain compliance, and focus more on strategic initiatives like talent development and employee engagement.

Remote HRIS gives managers the power to: 

• Centralise employee data: Manage all employee information in one secure platform, simplifying access and updates.
• Onboard and offboard seamlessly: Automate processes to ensure a smooth transition for new hires and departing employees worldwide. 
• Run native payroll: Manage payroll in 100+ countries directly from your HRIS.
• Track time and attendance: Monitor work hours and attendance across different time zones, ensuring accurate records. 
• Manage expense: Simplify employee expense approvals, reducing administrative overhead.
• Delegate through self-serve: Empower employees to manage their profiles, request time off, and access personal documents.
  
  

By using this recommendation letter template and Remote HRIS, managers can provide compelling and effective recommendation letters while streamlining their HR responsibilities.

Explore more about how Remote HRIS can transform your HR processes today.