Office manager job description

An office manager ensures the smooth day-to-day operations of a workplace by overseeing administrative processes, supporting staff, and managing resources. This role is essential for maintaining a productive, organised, and well-equipped office environment.

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Kickstart your hiring with our adaptable office manager job description template. Perfect for job boards or your careers page, this outline helps you clearly define the core responsibilities and desired qualifications. Tailor it to reflect your company’s culture, tools, and project workflows — and attract the right project coordination talent to your team.

Office manager template

[Company] is a dynamic [industry] organisation committed to [mission/goals]. We believe that operational excellence starts from within — and our workplace reflects that. We’re passionate about fostering a supportive, well-run environment where our team can thrive. Join us in shaping an office culture that’s efficient, welcoming, and built for success.

About the role

As an office manager at [Company], you will play a key role in keeping our operations running smoothly. From managing supplies and vendors to supporting internal teams and ensuring compliance, you’ll help create a seamless office experience for everyone.

Office manager responsibilities

Your responsibilities will include:

• Overseeing daily office operations and administrative systems.
• Managing office supplies, equipment, and vendor relationships.
• Coordinating facilities management, including maintenance and repairs.
• Supporting onboarding processes and assisting with HR-related tasks.
• Organising team meetings, events, and internal communications.
• Managing budgets and expense tracking for office operations.
• Ensuring compliance with health, safety, and security procedures.
  
  

Office manager qualifications

For this role, you will need:

• A bachelor’s degree in business administration, management, or a related field (preferred).
• Proven experience in an administrative, office coordinator, or office management role.
• Strong organisational and multitasking skills.
• Excellent written and verbal communication.
• Proficiency with office software (e.g., Microsoft Office, Google Workspace).
• Experience with vendor management, budgeting, and scheduling.
  
  

Office manager skills

• Administrative and operations management
• Budgeting and expense tracking
• Organisational and time management skills
• Communication and interpersonal skills
• Vendor and facility coordination
• Problem-solving and adaptability
• Familiarity with HR and compliance procedures
  
  

Paths to becoming an office manager

Office managers often grow from roles like administrative assistant, office coordinator, or executive assistant. While formal education is helpful, hands-on experience in organising operations, supporting teams, and managing logistics is key. Strong people skills, tech proficiency, and a proactive mindset are highly valued. Professional development courses in business administration or operations can support growth into this role.

Typical career progression for an office manager

Office managers can often progress to one or several of the following roles

• Operations manager: Oversees business processes and resource planning across departments.
• Administrative manager: Leads administrative staff and optimises workflows.
• HR coordinator or office HR manager: Specialises in internal people operations.
• Facilities manager: Focuses on workplace infrastructure and services.
• Executive assistant or chief of staff: Provides strategic support to leadership.
  
  

Other possible titles for this role

• Office administrator
• Workplace coordinator
• Administrative manager
• Business operations coordinator
• Facilities and office lead