Hire employees
and contractors in Poland

Remote’s guide to employing in Poland.

Capital city
Warsaw
Currency
Polish Złoty
Population size
37,846,611
Language spoken
Polish
01

Facts & stats

Nestled in central Europe, Poland shares a border with seven other countries. The nation ranks highly on factors such as education, healthcare, safety, and standard of living, but wages in Poland are some of the lowest in Europe. Poland joined the European Union in 2004.

Poland Map
  • Capital city
    Warsaw
  • Currency
    Polish Złoty
  • Language spoken
    Polish
  • Population size
    37,846,611
  • Ease of doing business
    Very Easy
  • Cost of living index
    42.04
  • Payroll frequency
    Monthly
  • VAT - standard rate
    23%
  • GDP - real growth rate
    4.5%
02

Grow your team in Poland with Remote

To employ workers in Poland, a company must either own a legal entity in the country or work with an employer of record, such as Remote. Through Remote’s global employment and global payroll solutions, we can employ and pay team members in Poland on your behalf through our local legal entity. Remote handles payroll, taxes, benefits, and compliance, so you can focus on growing your business.

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Poland risks illustration

Risks of misclassification

Poland, like many other countries, treats self-employed contractors and full-time employees differently. Misclassification of contractors in Poland may lead to fines and penalties for the offending company.

03

Employing in Poland

Employees in Poland must receive a work medical examination prior to hire as well as a mandatory health and safety training session. Remote can handle both of these requirements for your team. Poland allows both fixed-term and indefinite employment contracts, as well as formal probationary periods, which are limited to three months. Employers should always use written employment agreements to ensure both company and employee know what to expect.

Contact Remote to learn more about how to employ workers in Poland.

Public holidays

Date Holiday Name Extra information
New Year's Day
Epiphany
Easter Sunday
Easter Monday
May Day
Constitution Day
Pentecost Sunday
Corpus Christi
Assumption of the Blessed Virgin Mary
All Saints' Day
Independence Day
Christmas Day
Second Day of Christmas
Minimum
Wage

In Poland, the minimum wage is 2,600 PLN ($677) per month.

Payroll
Cycle
For customers of Remote, all employee payments will be made in equal monthly instalments on or before the last working day of each calendar month, payable in arrears.
Onboarding
Time
We can help you get a new employee started in Poland fast. The minimum onboarding time we need is only 72 hours. Onboarding not complete until medical certificate received (must be before start date).

Our team ensures your employees are onboarded and paid as quickly as possible while keeping your business compliant with all local employment legislation. The minimum onboarding time begins after the employee submits all required information onto the Remote platform. The onboarding timeline is also dependent upon registration with local authorities.

For all non-nationals of the country of employment, the Right to Work assessment (if applicable) will add three extra days to the total time to onboard. There may be extra time required if we need to follow-up on the right to work assessment.

Please note, payroll cut-off dates can impact the actual first day of employment. Remote has a payroll cut-off date of the 10th of the month unless otherwise specified.

04

Competitive benefits package in Poland

Beyond providing your employees with all statutory benefits in Poland, Remote can help you create a custom benefits package for your Polish team. A competitive benefits package may include perks such as:

  • benefits list
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  • benefits list
  • benefits list
  • benefits list
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  • benefits list
  • benefits list
05

Taxes in Poland

Learn how employment taxes and statutory fees affect your payroll and your employees’ paychecks in Poland.

  • Employer

    • 9.76%- Pension Fund
    • 6.5%- Disability Insurance
    • 0.67-3.33% - Accident Insurance
    • 2.45%- Labor Fund
    • 0.1%- Bankruptcy Fund
    • 19.48-22.14% - Total Cost of Employment
  • Employee payroll taxes

    • 9.76%- Pension Fund
    • 9% - National Healthcare
    • 2.45% - Sickness Insurance
    • 1.5% - Disability Insurance
  • Employee Income Tax

    • 17% - Income up to 85,528 złoty
    • 32% - Income above 85,528 złoty
06

Types of leave

Statutory
leave

Employees in Poland are entitled to 20 days of paid time off per year for the first 10 years they are in the workforce. After 10 years, the amount increases to 26 days. Poland sounds university education toward total employment time. In addition to this leave, all employees in Poland are entitled to 13 paid holidays.

Pregnancy and
maternity leave

Poland provides up to 52 weeks of maternity leave for new mothers, split into three parts. The first part of maternity leave in Poland lasts up to 20 weeks and begins six weeks before the mother’s due date. New mothers cannot return to work until at least 14 weeks have passed since childbirth. After the first 20 weeks, the employee may request an additional six weeks of leave, which the employer is required to provide. Beyond the first 26 weeks, the employee may request an additional 26 weeks as parental leave, which can be taken by either parent.

In the case of the death of a new child, mothers are entitled to at least eight weeks of leave, or at least seven days of leave if the child was over eight weeks old at the time of death.

Mothers may choose to receive either 80% or 100% of their average pay from the last year, with no limit, for the first 20 weeks. Mothers who take 80% continue to receive 80% pay on parental leave after maternity leave ends. Mothers who take 100% pay receive 100% of their average salary for the first six weeks of parental leave, then 60% for any remaining parental leave. Pay for this leave comes from social programs, not employers.

Mothers who give birth to multiple children at once (twins, triplets, etc.) receive additional leave depending on the number of children born from the same pregnancy.

Partner/paternity
leave

In Poland, fathers can take two weeks of paid leave with 100% compensation. There is no limit on payments for paternity leave.

Polish law does not recognize LGBTQ+ relationships and does not allow same-sex couples to adopt.

Parental
leave

In addition to basic maternity and paternity leave, parents may share up to 32 weeks of parental leave. Parents must make a written request to use this additional leave within three weeks of the child’s (or children’s) birth. Parental leave pay depends on the pay taken for maternity leave, as described in the previous section.

Sick
leave

Employees under 50 years of age receive compensation for up to 33 days per calendar year. This amount is paid for by the employer. If sick leave has to extend beyond 33 days, the compensation for the additional days is paid by the Social Security Office (ZUS).

Employees 50 years of age or older receive compensation for up to 14 days per calendar year. Again, in case the employee has to extend this leave beyond the stipulated 14 days, compensation is paid by ZUS.

Sick leave is paid at 80% of the allowance basis or 100% of the allowance basis if the illness occurs during pregnancy or was caused by an accident at work or during the commute from/to work. In the case of sickness or injury picked up at work, the compensation is provided by ZUS.

Other
leave
  • Childcare leave: Employees may take two days or 16 working hours to care for a child who is 14 years old or younger.
  • Wedding leave: Employees are entitled to two days of leave for their own wedding, or one day of leave to attend the wedding of a child.
  • Grandchild leave: Employees are entitled to two days of leave for the birth of a grandchild.
  • Bereavement leave: Employees are entitled to two days of leave after the death of a spouse, a child, or a parent. Employees are entitled to one day of leave for the death of a sister, brother, or in-law.
07

Employment
termination

Termination process

In Poland, it is common practice for employers to offer a reason (in writing) to terminate a contract of employment. A notice period must be provided to ensure both parties have time to identify and hire a replacement.

Reasons for termination may include any violation of the employment agreement, the performance of the employee, or organizational changes due to macroeconomic reasons, including company shutdown.

Notice period

In Poland, employees who are on a contract (fixed-term or indefinite) are entitled to a notice period, the duration of which depends on the number of years of service. The notice period is usually three months for employees who have worked with the company for more than three years. The notice period is one month for employees who have between six months and three years of service. For less than that, the notice period is usually a week.

Employers in Poland must offer notice even during a probationary period. This notice period must be between three days and two weeks depending on the terms of the contract.

Severance pay

Severance pay in Poland should always be included in the employment contract. Severance usually becomes applicable when the employer initiates the termination. In the case of employees who have worked with the company for more than eight years, severance compensation is the equivalent of three months’ salary. For employees who have worked with the company for anywhere between two and eight years, severance is two months’ of pay. For employees who have worked with the company for less than two years, severance pay is one month’s salary.

Probation periods

The maximum length of a probationary period of employment in Poland is three months. Polish companies have the right to begin employment relationships with formal “trial contracts,” which usually expire after three months. At the end of such a contract, an employer can either end the relationship or offer the employee a new fixed-term or indefinite contract.

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