Executive assistant job description

An executive assistant plays an important role in administrative support and executive operations, helping companies coordinate high‑level activities, manage schedules, and ensure the smooth execution of leadership tasks. Companies hire executive assistants to operate efficiently, empower their leadership, and maintain a productive organizational flow.

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Kickstart your hiring with our adaptable executive assistant job description template. Perfect for job boards or your careers page, this outline helps you clearly define the core responsibilities and desired qualifications. Tailor it to reflect your company’s culture, tools, and project workflows — and attract top global talent to your team.

Executive assistant job template

[Company] is a dynamic [industry] organization committed to [mission/goals]. We’re building a global team that thrives on [values], and we’re looking for an executive assistant to support our senior leadership. Join us in shaping an office culture that’s efficient, welcoming, and built for success.

About the role

As an executive assistant at [Company], you’ll be responsible for providing administrative support to executives, including calendar management, meeting coordination, and communications handling. You’ll collaborate with internal teams to streamline executive operations and ensure organizational priorities are met. This role is ideal for candidates who are proactive, detail‑oriented, organized, and discreet.

Executive assistant responsibilities

Your key responsibilities will include:

• Managing calendars, meetings, and travel arrangements for executives  
• Drafting and proofreading internal and external communications  
• Coordinating virtual meetings, agendas, and follow‑ups  
• Organizing and maintaining confidential files and records  
• Liaising between executives and internal/external stakeholders  
• Supporting project management and operational initiatives 
  
  

Executive assistant qualifications

For this role, the ideal candidate will have:

• A bachelor’s degree or equivalent experience in office administration or business support  
• Proven experience supporting executives in a fast-paced environment 
• Proficiency with tools like Google Workspace, Microsoft Office, and Zoom  
• Excellent communication, organizational, and multitasking skills  
• A high level of discretion and confidentiality 
  
  

Executive assistant skills

Commonly required skills for this role include: 

• Calendar and time management  
• Written and verbal communication  
• Remote meeting coordination  
• Document organization and handling  
• Stakeholder management  
• Confidentiality and professionalism 
• Strong communication skills 

Paths to becoming an executive assistant

Successful candidates often start in roles like administrative assistant or office coordinator. A background in office management or project coordination, along with experience using productivity tools, is beneficial. Remote and/or global work experience is a plus.

Typical career progression for an executive assistant

Executive assistants can often progress to one or several of the following roles:

• Senior executive assistant  
• Chief of staff
• Operations manager  
• Office or administrative director
  
  

Other possible titles for this role

• Executive coordinator  
• Senior administrative assistant  
• Virtual executive assistant  
• Executive operations specialist