Pay stub template

Use this interactive on-page template to understand and create accurate pay stubs for your employees. A pay stub (or payslip) details what an employee earned and what was withheld.

It’s not just a record; it’s a legal requirement in many regions and a critical trust-builder with your team.

What should be on a pay stub?

Here’s a breakdown of what to include in every pay stub (you can use this section to create or verify your own):

Employee and pay period information

This should include the:

• Employee’s full name

• Employee’s ID or payroll number (if applicable)

• Job title or department

• Pay period start and end date

• Pay date

Consistency is key here. Ensure the pay periods and dates are clearly marked.

Earnings (gross pay)

For the current pay period, outline:

• Hours worked (if hourly)

• Pay rate (hourly or monthly)

• Regular earnings

• Any overtime earnings

• Commissions, bonuses, or tips

• Other earnings (e.g., allowances)

Also include:

• The total gross pay for this period

• The year-to-date (YTD) gross pay

Deductions

Clearly itemise all deductions, including:

Statutory / mandatory deductions, such as:

• Income tax (national and local)

• Social security / national insurance

• National health contributions

• Pension contributions (employee portion)

• Garnishments (if applicable)

Voluntary deductions, such as:

• Health insurance premiums

• Retirement plans (401(k), private pension)

• Union dues

Include:

• The total deductions for this period

• YTD deductions

Transparency here helps employees understand their take-home pay, and helps build trust.

Net pay (or take-home pay)

Net pay is the employee’s gross pay minus deductions. Be sure to include the net pay for this period, and the YTD net pay.

Employer contributions (optional)

For full transparency, you can show any employer-paid benefits or contributions that you have made, such as:

• Employer social security contributions

• Employer-paid health insurance

• Employer pension contributions

• Other (e.g., wellness stipends or stock plans)

This is not required on all pay stubs, but is increasingly valued by employees.

Footer / notes section

This section should include any relevant admin details (and is relevant if the employee needs to use the pay stub as proof of income):

• Employer name and address

• Contact details for any payroll questions

• Notes (i.e., any explanations of irregular items or bonuses)

Sound time-consuming? Let Remote help

Don’t stress over formatting, compliance, or calculations. Whether you run payroll locally or globally, Remote creates and delivers compliant pay stubs for your employees. This allows you to:

• Give your team full visibility into their pay

• Build trust through professional, timely payslips

• Avoid compliance headaches across jurisdictions

To learn more about how Remote can help — and to learn which payroll solution is the most suitable for your business — speak to one of our friendly experts today.