Independent Contractor hiring checklist

Independent Contractor hiring checklist

Hiring an independent contractor can be a great way to bring specialized skills into your organization on a flexible basis. However, it's essential to follow a systematic approach to clearly define the working relationship and ensure compliance with legal requirements.

The comprehensive checklist below will help you navigate the process of hiring and managing independent contractors, ensuring a clear and legally compliant working relationship.

1. Define the scope of work

• Identify the project or tasks: Clearly outline the work you need the contractor to perform.

• Set project timelines: Determine the start date, deadlines, and expected completion date.

• Specify deliverables: List the expected outcomes, products, or services the contractor is to provide.

2. Determine contractor status

• Verify classification: Ensure the worker meets the criteria for independent contractor status under the local laws.

• Avoid misclassification: Be cautious not to control how the work is done, which could classify the contractor as an employee.

3.Budget and payment terms

• Make a budget for the project or task.

• Agree on payment terms and decide whether payment will be made hourly, per project, or on another basis.

• Establish a payment schedule: Set milestones for payments, whether upfront, upon completion of specific tasks, or at the end of the project.

4. Draft a contract

Create a written contract outlining the terms of the engagement and key provisions such as:

• Scope and nature of work

• Payment terms

• Deadlines

• Confidentiality and non-disclosure

• Intellectual property rights and ownership

• Termination clause

Consult legal counsel to ensure the contract complies with all applicable laws.

5. Obtain necessary documentation

• Proof of Insurance (if applicable) 

• Portfolio or references

6. Establish communication protocols

•  Primary contact: Designate a primary point of contact within your organization.

•  Communication tools: Agree on the preferred communication methods

•  Regular check-ins to monitor progress.

7. Onboard the contractor

• Provide access to necessary tools, software, or platforms.

• Offer a brief orientation to your company’s processes, culture, and expectations.

• Ensure the contractor is aware of and follows company security protocols.

8. Monitor progress and quality

• Regular updates

• Quality checks

• Provide feedback

9. Finalize and close out the project

• Review deliverables

• Make final payment