Global HR Library
Use this payroll checklist to run your payroll efficiently — whether you're processing payroll for a single employee or a distributed team.
Each step includes instructions, fields, and reminders to keep your process compliant and streamlined, so let’s jump straight in.
Full name
Job title
Employment type (i.e., full-time or part-time)
Work location (i.e., country, state/province)
Tax ID
Bank account details
Pay or hourly wage
Pay frequency (e.g., monthly, biweekly, etc.)
Record the hours worked (for hourly employees) or confirm the fixed pay (for salaried employees):
Confirm timesheets have been submitted
Approve any overtime
Account for paid time off (PTO), sick leave, and holidays
Track any unpaid leave (if relevant)
Calculate the gross pay as follows:
For hourly employees: Hourly rate x hours worked = total pay
For salaried employees: Monthly pay = agreed amount
Don’t forget to:
Add any commissions, bonuses, or other earnings
Deduct any unpaid leave
Apply the relevant deductions for each employee based on their location, including:
Income tax withholding (this includes national and local taxes)
Social security / national insurance contributions
Health insurance / benefits premiums
Retirement plan contributions (e.g. 401(k), pension)
Other deductions, such as wage garnishments or union dues
Next calculate the net pay using the following formula:
Gross pay – total deductions = net pay
Double-check for accuracy, too.
To submit payroll, you need to:
Submit the payroll document to your payroll provider / internal finance system.
Transfer the net pay to your employees’ bank accounts.
Pay the employer-side taxes and contributions.
Generate payslips and send them to your employees.
After you have run payroll, ensure you:
Archive all payroll records securely (as required by law).
Keep payslips, tax forms, and proof of payments.
Review and reconcile payroll reports.
Update payroll data after any employee status changes.
At Remote, we do all the heavy lifting and take the weight off your shoulders, ensuring your team is paid accurately, on time, and in full compliance with local laws — wherever they are.
Whether you're hiring one person in your hometown or entire teams across the globe, Remote gives you confidence and clarity so that you can focus on building your business, not navigating paperwork.
With Remote, you can:
Stop worrying about payroll deadlines or legal missteps
Build trust with your team through consistent, reliable pay
Expand and scale without the admin burden
To learn more about how Remote can help — and to learn which payroll solution is the most suitable for your business — speak to one of our friendly experts today.