Global HR Library
Use this interactive on-page template to understand and create accurate pay stubs for your employees. A pay stub (or payslip) details what an employee earned and what was withheld.
It’s not just a record; it’s a legal requirement in many regions and a critical trust-builder with your team.
Here’s a breakdown of what to include in every pay stub (you can use this section to create or verify your own):
This should include the:
Employee’s full name
Employee’s ID or payroll number (if applicable)
Job title or department
Pay period start and end date
Pay date
Consistency is key here. Ensure the pay periods and dates are clearly marked.
For the current pay period, outline:
Hours worked (if hourly)
Pay rate (hourly or monthly)
Regular earnings
Any overtime earnings
Commissions, bonuses, or tips
Other earnings (e.g., allowances)
Also include:
The total gross pay for this period
The year-to-date (YTD) gross pay
Clearly itemise all deductions, including:
Statutory / mandatory deductions, such as:
Income tax (national and local)
Social security / national insurance
National health contributions
Pension contributions (employee portion)
Garnishments (if applicable)
Voluntary deductions, such as:
Health insurance premiums
Retirement plans (401(k), private pension)
Union dues
Include:
The total deductions for this period
YTD deductions
Transparency here helps employees understand their take-home pay, and helps build trust.
Net pay is the employee’s gross pay minus deductions. Be sure to include the net pay for this period, and the YTD net pay.
For full transparency, you can show any employer-paid benefits or contributions that you have made, such as:
Employer social security contributions
Employer-paid health insurance
Employer pension contributions
Other (e.g., wellness stipends or stock plans)
This is not required on all pay stubs, but is increasingly valued by employees.
This section should include any relevant admin details (and is relevant if the employee needs to use the pay stub as proof of income):
Employer name and address
Contact details for any payroll questions
Notes (i.e., any explanations of irregular items or bonuses)
Don’t stress over formatting, compliance, or calculations. Whether you run payroll locally or globally, Remote creates and delivers compliant pay stubs for your employees. This allows you to:
Give your team full visibility into their pay
Build trust through professional, timely payslips
Avoid compliance headaches across jurisdictions
To learn more about how Remote can help — and to learn which payroll solution is the most suitable for your business — speak to one of our friendly experts today.