Your checklist for managing and paying international contractors

Locally compliant contractor agreements

Managing contractors doesn’t have to be complex or challenging. Here are a few things to keep in mind while choosing a contractor management solution.

Look for a system that offers country specific contract templates that are compliant with local tax and regulatory laws.

Make sure to use a separate statement of work that outlines contractor roles and responsibilities.

Look for a system that supports assigning and managing employer signatories to contractor agreements.

Ensure that system offers has optionality to opt for indemnity coverage against misclassification risks.

Make sure to opt for a system that offers a KYB/KYC process to ensure compliance.

Automated onboarding

Look for self-serve onboarding to ensure seamless initiation for your contractor talent.

Consider opting for an automated identity verification to streamline processes and minimize human error.

Ensure the system can handle essential documentation and compliance checks.

Invoices, Timesheets and Payments

Look for a system that supports manual and automated invoice management for both individual and bulk invoices.

Ensure if the system enables employers to set up invoices on behalf of the contractor. This is particularly useful when you’re managing huge number of contractors.

Make sure invoice approval permissions can be owned and shared within your administrative team.

Consider opting for a system that supports invoicing in specific time intervals, for example: weekly, biweekly, semi monthly, monthly.

Consider opting for a system that supports invoicing and receiving payouts in a desired currency of choice.

Prioritize guaranteed payouts for contractors. Opt for a system that removes the hassle of FX and currency conversion with controls in place to pay out contractors their exact invoice amount.

Understand if you’re allowed to export invoices for specific time periods.

Platform, user experience and pricing

Consider opting for a system that offers a trial rollout of their service prior to paying their fee.

Prioritize reducing time and effort by opting for a system that has higher automations.

Look for a platform that will grow with you as your business grows. Consider knowing how many contractors use the platform on an average to know the platform scalability.

Opt for multi-product suites over individual systems for prioritized efficiency. These suites offer flexible and scalable HR solutions, ideal for effectively managing your globally distributed team, including contractors.

Base your decisions on platform usability. Ensure the platform is user-friendly and easily accessible for both you and your contractors.

Prioritize having access to a highly knowledgeable and dedicated customer support team.

Look for a platform that offers activity based pricing. Remote’s fair pricing guarantee ensures you are charged only per active contractor per month.

Understand your total cost of deployment

Double check to ensure if the system is adding a ‘management fee’ on top of the monthly subscription.

Understand if there is any additional costs deducted by the system for every invoice processed.

Factor in the FX rate and bank transfer fees while setting up international contractor payments.